Templates help you work more productively and confidentially. Unfortunately, they're a bit of a mystery to most users. If you're working on your own and you find yourself making the same changes to every document, learn how to create, alter, and apply templates. If you're supporting users, make sure they know how to use templates appropriately so they're getting the most of Word's template feature.
Step 1: Open the document you want to import style to in Word then click File > Options> Custom Ribbon to add the Developer under the Main Tabs to ribbon. See screenshot: See screenshot: Step 2. How to 'apply' a template to an existing document in Word 2016 for Mac How do you 'apply' a template to an existing document in Word for Mac 2016? There's instructions online on how to do it for various versions of Word, but I haven't been able to find any for Office 2016 for Mac.
Over the years, I've noticed users making the same mistakes with Word templates. Here are the three most common. Creating a template. If you have special template needs, create a new one from scratch. Altering Normal seems harmless enough, and if you add only a few customizations, you'll probably be fine, at least until the new upgrade.
At that point, Word might replace your Normal template with a new one. You stand to lose all of your template's customizations. Base a new template on Normal It's tempting to open a blank document file (doc), customize it, and then save it as a template file (dotx, dotm, dot). It seems almost intuitive - isn't that how you're supposed to do it? Unfortunately, this route has repercussions that you might not consider.
Every customization that you've applied to Normal is now in your new template. Base a new template on an existing document If you have a formatted document that meets all of your custom needs, you might be tempted to remove all the content and save it as a template file (dot, dotx, dotm), but don't. You're working backward. Create the template first and then apply it to the documents as necessary. The reason is the same as #1 and #2 - you get more than you bargained for, and it won't be good. Base a new template on a blank document Okay, I'm being redundant, but I wanted to impress on you the importance of generating the template from scratch the way Word intends.
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Doing so ensures that you're starting with a blank slate, which is what you want, even if you don't realize it. At this point, you're probably asking - how do I create a Word template correctly? It's best to start a new template from scratch, as follows:. Click the File menu. Choose New in the left pane. In Word 2003, choose New from the File menu. Click My Templates in the Available Templates section.
In Word 2003, click On My Computer in the New Document task pane. In the resulting dialog, click Blank Document. Then, click Template in the Create New section - don't skip this step!
Altering a template's default style properties When altering the default font, users often make the mistake of changing the font properties via the options in the Font group, but that doesn't work. (This is a common call to support and help desks - I changed my template's default, but it didn't save it – I know I clicked Save!)To change a template's default font properties, you must change the template's default style, which is Normal. Open the template and make the necessary changes to Normal using the Styles dialog. Remember to save the template before closing it! Applying a template Another common error is opening the actual template file and then saving it as a doc file. That's not the right way to apply a template.
The process of applying a template to a document is similar to the one discussed earlier for creating a new template:. Click the File menu. Choose New in the left pane.
In Word 2003, choose New from the File menu. There are many template folders available.
For this example, I clicked My Templates in the Available Templates section. In the resulting dialog, select a template.
In this example, I chose NewsletterTemplate.dot (a Word 2003 template). Then, click Document in the Create New section. Give your new document a name and start adding content.
All of the customizations you added to your template will be available to your new document (doc) file. Applying a template to an existing document is a bit more complex and there's no doubt why users don't use it:. With your existing document file (docx, doc) open, click the File tab. Click Options (under Help) in the left pane.
Click Add-Ins in the left pane. Choose Templates from the Manage dropdown (at the bottom) and click Go. If the default is the template you want, skip to #6. Otherwise, click Attach, select the template, and click Open.
Check the Automatically Update Document Styles option. This is one area where Word totally bombs! There's no reason this process should be so convoluted! (I wonder if it doesn't point to one of those Oh crap! We forgot to moments deep within the Microsoft trenches.) Of course, this organizational flaw also keeps Word developers in business.
Fortunately, once you get the hang of working with templates, you'll rarely need to apply a template to an existing document - you'll start out with the right template from the start. The blame Users aren't stupid; I am often astounded at how quickly users learn to use Word with little (usually no) training. Unfortunately, creating and applying templates - a process that's incumbent on working productively and efficiently in Word - remains untapped. Word buries the feature instead of offering the options on the ribbon, where they should be. Related Topics.
Apply a set of styles Select a location or text in your document and do one of the following:. On the Home tab, in the Styles group, click the style you want. To apply a custom style or Quick Style set, on the Home tab, in the Styles group, click the Styles Pane button, and then choose a style in the Apply a style list. Modify an existing style.
On the Format menu, click Style. In the Style dialog box, click Modify. Change the settings that you want to modify, such as the font, in the Modify Style dialog box. You can specify that your new or modified style be added to the template that the current document is based on by selecting Add to template. For easy access to a style while using Word, select Add to the Quick Style list. The Quick Style list displays styles on the Home tab. Add a new custom style You can create a new style and add it to the Quick Style list.
On the Home tab, in the Styles group, click the Styles Pane button. Click New Style. In the Name box, type a name for the new style. Select any additional options you want under Properties.
Select the formatting options that you want under Format. Select the Add to Quick Style list check box, and then click OK. Your new style is applied is added to the Styles group on the Home tab.
Delete a custom style You can delete a custom from the Quick Style Gallery when you no longer need it. On the Home tab, in the Styles group, Control+click or right-click the style you want to delete, and then click Remove from Quick Style Gallery. Apply a style You can apply formatting to text quickly and easily by using style in Word. Four kinds of styles are available: paragraph, character, table, and list styles. Icon in the Style dialog box Style type Paragraph styles determine the look of text in a document at the paragraph level.
When you apply a paragraph style to text, the paragraph style is applied to the whole paragraph. Paragraph styles are typically used to control the overall formatting of large sections of text, for example, the body of a newsletter or flyer. A paragraph style can include all the formatting definitions that a character style contains. However, it also controls all aspects of a paragraph's appearance, such as text alignment, tab stops, line spacing, and borders. By default, the Normal paragraph style is applied to all text in a blank, new document.
Similarly, the List Paragraph style is applied to items in a list — for example, when you use the Bullets command to create a bulleted list. Character styles also determine the look of the text in a document, but at the character level. Character styles usually control the formatting of smaller sections of text, for example, to make one word in a paragraph stand out. Character styles contain formatting characteristics such as font name, size, color, bold, italic, underline, borders, and shading. Character styles do not include formatting that affects paragraph characteristics, such as line spacing, text alignment, indentation, and tab stops. Several built-in character styles are available, such as Emphasis, Subtle Emphasis, and Intense Emphasis. Each of these built-in styles combines formatting, such as bold, italic, and accent color, to provide a coordinated set of typographic designs.
For example, applying the Emphasis character style formats text as bold, italic, in an accent color. Table styles determine the look of tables.
This includes characteristics such as the text formatting of the header row, gridlines, and accent colors for rows and columns. You can use table styles to quickly apply complex formatting with one click.
List styles determine the look of lists. This includes characteristics such as bullet style or number scheme, indentation, and any label text. Select the words, paragraph, list, or table that you want to apply a style to. On the Home tab, under Styles, click the style that you want. To see more styles, point to a style, and then click. Notes:. After you apply styles to paragraphs, headings, and other elements, you can quickly apply a set of coordinated styles to your document.
On the Home tab, under Styles, click Change Quick Styles settings, and then click the style set that you want. If you are applying a style to a list, make sure to select one of the list styles.
If you don't, the bullets or numbering in the list might be removed. Change a style Changing a style makes it easier to change the formatting of all text in your document that has that style applied.
For example, if you applied the Heading 1 style to your chapter headings in a document, you can quickly change the formatting of all chapter headings at the same time by changing the style formatting definition. On the Home tab, under Styles, click Manage the styles that are used in the document. Under Pick a style to apply, point to the style that you want to change, click next to the style, and then click Modify Style. Make the changes that you want. Notes:. If you change a style that other styles are based on, the other styles change, too. For example, most styles are based on the Normal style.
Making changes to the Normal style will also change any other style that is based on Normal. To use the modified style in other documents that are based on the same template, select the Add to template check box.
Word adds the modified style to the template that is attached to the active document. Create a style You can create a style by defining all the settings yourself, or you can save time by modifying an existing style to create a new style. On the Home tab, under Styles, click Manage the styles that are used in the document. Click New Style. In the Name box, type a name for the new style.
Select the options that you want, or click the Format pop-up menu to see additional options. Tip: To use formatted text as the basis of a new style, select the text before you click New Style. The New Style dialog box will open with all the attributes of the selected text already specified, and you only need to type a new name for the style.
Delete a style In Word, you can delete any style that you create, but you can't delete any of the built-in styles included with Word. When you delete a style, Word applies the Normal style to all paragraphs that were formatted with the deleted style and removes the deleted style's definition from the styles list. On the Home tab, under Styles, click Manage the styles that are used in the document.
Under Pick a style to apply, point to the style that you want to delete, click next to the style, and then click Delete. Work with Quick Styles After you have applied styles to paragraphs, headings, and other elements in your document, you can apply a set of coordinated Quick Styles. Quick Style sets (such as Distinctive) are a collection of styles that are designed to work together to create an attractive and professional-looking document. For example, one set of Quick Styles may include styles for several heading levels, body text, a quotation, and a title. Although a Quick Style set likely contains all of the styles that you need, you may want to add a new style or change a few of the styles in a Quick Style set to reflect your document style preferences. After you add or change styles, you can save the new style combination as a custom Quick Style set by using a different name.
What you like to do? You can change the attributes of an existing style, such as a heading or list style and then save it as part of a custom Quick Style set. On the Home tab, under Styles, press and hold CONTROL, click the style that you want to modify, and then click Modify.
In the Modify Style dialog box, make any changes to the style that you want, select the Add to Quick Style list check box, and then click OK. On the Home tab, under Styles, click Change Quick Styles settings, and then click Save as Quick Style Set. In the Save As box, type a name for the Quick Style set, and then click OK. You can add a new style to a Quick Style set. On the Home tab, under Styles, click Manage the styles that are used in the document. Click New Style. In the Name box, type a name for the new style.
Select the options that you want, or click the Format pop-up menu to see additional options. Select the Add to Quick Style list check box, and then click OK. On the Home tab, under Styles, click Change Quick Styles settings, and then click Save as Quick Style Set. In the Save As box, type a name for the Quick Style set, and then click OK.